The Lutheran Church of the Prince of Peace
A Church at the Crossroads Growing in Christ

Parish Planning Council Meeting Minutes
August 11, 2009

President Schmidt called the meeting to order at 7:00 p.m.   Jan Tindall opened with a prayer.

 

Attendance:

President Richard Schmidt

Vice President Paul Tindall

Treasurer Keith Yahn

 

Board of Lay Ministry-Bob Mathison

Board of Evangelism-substitute was Sharon Mueller

Board of Young People’s Work-unattended

Board of Stewardship-Bill Arps

Board of Church Properties-John Mueller

Board of Parish Fellowship-Sharon Mueller

Board of Missions-substitute was Jan Tindall

Board of Christian Education-Jan Tindall

Recording Secretary-Gayle Paccagnella

 

The minutes of June 9th were approved.

President’s Comments

Board members were asked to review the Action Plan for August thru November and notify him of any changes.

 

Procedures manual binder was brought out by Dick Schmidt. It was updated in the late 90’s and has not been updated since. He explained the manual is more comprehensive than the Action plan by showing responsibilities and time table. Only one board member had this information. It was decided that Dick will get copies of the manual and each director will be responsible to review their section for updates.

 

Financial planning status for the Pape estate is still being worked on. The Endowment Committee has met with 4 financial planners. M & I, Landaas, Edward Jones and Lutheran Church-Missouri Synod Foundation. A meeting will be held on Aug 25 to try to decide on a proposal plan that will be reported to the congregation in September. The estate has a sizable amount of money to be divided between Prince of Peace and the LCMS. The flow of this estate money has not been established yet. There are many decisions to be made by the congregation in the future. John Mueller verified that all papers from Prudential Insurance have been signed.

 

Church Properties

Pergola:  Any Roy Eagle Scout Project. On Sept 3rd they will meet before the Village Board of Appeals to request a variance to construct the Pergola in what the village considers our front yard. This should be a formality but the project is on hold until then. To date the congregation members have donated $472.00. After Andy Roy’s presentation to PPC on June 9th, we should have arrived at a total contribution for the project. It was the intent that the congregation would contribute $1000.00 in total, member contribution and the balance from the church treasury. He asked that the PPC approve this plan and recommend it to the congregation at the next scheduled meeting in September. This would come from the general fund. Dick Schmidt moved and Bill Arps second. The motion passed unanimously. Keith stated that he has recorded $490.00 as of the end of July.

 

LED Electronic sign was installed the week of Aug 3rd and is sending a message to all that pass by our corner. There are still a few minor adjustments and some training to be completed.

 

We are in the middle of carpet cleaning. The carpets should be dry but because of the humid conditions we are scheduled to put the furniture back Thursday morning.

 

We have accepted a piano donated to us by Micky Weiss. After it is tuned and put into service we will dispose of the existing piano.

 

The exterior of the church is currently being painted. The board of Church properties approved a quote of $2,350.00 from Tim Losik, a member who is in his own painting business. He asked the PPC to recommend the approval of the project to the congregational meeting. We also approved the quote by Tim L. to refinish the cabinet faces in the office workroom and the small cabinet in the library. The cost is $2,230.00. He asked the PPC to recommend this project to the congregation for approval. This would come from the cell tower fund.  Bob Mathison moved and Bill Arps seconded. The motion was passed unanimously.

 

The maintenance shed garage project with the boy scouts is moving ahead. The first meeting with the village war last week. The next meeting will be next week with the architectural board.

 

Evangelism

The Board is hard at work for the Dinky Little Cogs Workshop which will be held on Sept 19,from 9:00 to 12:30. Dr Feiertag will be leading this. We know this will be informative as well as humorous. Pastor Timmermann has done the PR for us which is great. Pastor encouraged all board members to participate in this opportunity.

 

Lay Ministry

Communion during swine flu outbreaks will be monitored carefully.

 

BLM continues to monitor delinquents.

 

We felt Pastor Timmermanns celebration went quite well.

 

We are in the mist of planning Pastor Garcia’s thirty-fifth anniversary of ordination for Sept 13th.

 

Honoring Lois Brauer’s long and wonderful service to POP will be held on Oct 4th.

 

Cindy Simon has accepted the Music Director position.

 

These wonderful acknowledgement and celebrations are a credit to this congregation. The BLM had no way of knowing all these events would take place when we wrote our budget for 2009. We are seeking to increase our budget by $7500.00 for the year 2009. A letter is going out to the membership asking their financial support to provide a memorial in the name of Lois Brauer. The item is still under discussion by the steering committee. Any funds received will reduce directly on the amount of our requested increase. The committee felt they needed funding certain in order to seek and item that would reflect the members respect and admiration for Lois. This request would come from the general fund. John Mueller moved to recommend this to the congregation, Dick Schmidt 2nd.   The motion was passed unanimously.

 

Digital upgrades are needed for preaching, teaching and outreach. He suggested that possibly Dick Schmidt and Pastor Timmermann form a committee to review all our capabilities and what our needs are for upgrades. A few names of members were discussed and it was brought up that we could explore paying to have some services.

 

Missions

Benevolences sponsored by the Board are as follows: August- Concordia Seminary- St Louis, September- Lutheran Bible Translators and October-LC-MS World Relief

 

Refuge House has a new House Manager, a deaconess named Dawn. There are two clients at the present time. We will resume our monthly meal project this Thursday.

 

Requested donations for the F.A.C.T. Pantry are as follows: August-Laundry products, September-soap, shampoo, hair spray, etc., October-applesauce, individual fruit packets.

 

Parish Fellowship

Pastors 35th year party went well. The food was great and we had tons of salads from the congregation. We may be helping Ernie and Lori Guevara with Dr. Garcia’s party on 9/13/09. The party for Lois is 10/4/09 headed by the woman’s guild and we will probably help as individuals.

 

Socialize for Six is ending this month. We will have a organization meeting in Sept to form new groups for Sept Oct Nov Dec we have 13 couples now and hope for more to join.

 

Church basement ladies at the Shauer center in Hartford is Sept 13 at 2:00. We have 41 people going and have 2 tickets available.

 

The coffee social chart is up thru the end of the year. We need more people to sign up.

Stewardship

      The board is looking into a program for a fall stewardship campaign.

 

      Stewardship will also be sending out worksheets for the next year’s budget to each board chairperson in

      the near future. Some of the Boards requested more time to get figures back to Stewardship.

 

Young Peoples –absent

 

Christian Education

Vacation Bible School will be held from August 16-20. It is fully staffed and ready to go.

 

The board is calling potential Sunday school teachers. We have two teachers so far and no Superintendent. It’s possible to teach with two teachers but a Superintendent is a must.

 

Education month will begin on September 6 and informational announcements will be made each Sunday in the month.

 

Treasures

The Treasurer’s report was updated thru July. It was discussed and approved as presented. It was suggested by Pastor Timmermann to add this report with the PPC minutes in the binder. Therefore giving review access to everyone. All agreed.

 

Pastor Timmermann

Much thanks to all for the wonderful anniversary celebration, this past Sunday. It was wonderful and Delightful. I certainly hope that it will be beneficial to the congregation in the long run as part of the glue that keeps people committed to the Lord through Prince of Peace.

 

I have mentioned to you before about the possibility of a Lay Minister Intern from Concordia University. Dr Al Garcia indicated that he continues in discussion with the person in charge. It would likely be for the second school semester.

 

I have felt for a while that we are blessed with wonderful stewardship gifts here at Prince of Peace. That apparently is not the case in a number of congregations, especially in the economic climate of present. Because of that I would like to suggest that we consider sending an additional $1,000.00 above our planned mission giving to the District to assist with the troublesome budget of district. Paul Tindall moved this additional $1,000.00 and John Mueller seconded. It was suggested that maybe we could ask for more at the congregational meeting. Bill Arp discussed the option to review the budget in the fourth quarter and look at an additional amount then.

 

Next PPC meeting and congregation meeting dates

Congregational meeting will be on Sept 15th at 7:00pm. We may try having this meeting on a Sunday to bring up the attendance. It was decided that we will try this in January 2010.

 

PPC meeting will be on November 10th at 7:00pm.

 

Other business

John Mueller gave paperwork to go over the current Insurance with PPC. He felt Church Properties should have input from all boards. Any changes would be included this in his budget.

His intent was not to over insure, but look over the following areas.

·         Blanket Bond is at $5,000.00. All agreed this amount is too low. John had priced increase per thousand is $3.00. Questions were brought up as to the system of checks and balance. We have a single signature checking account now. It was discussed to have the Vice President as an alternate signer, this would be a congregation vote. John will gather more information to name positions, along with all members for the increased amounts of $10,000.00- all members and $100,000.00 for treasurer and vice president.

·         Wage Loss- Volunteers could be hurt and then consequently have a loss of their employment. He suggests $2,500.00 at a cost of $31.00.

·         Loss of Life- Volunteers could be killed. He suggests $10,000.00 at a cost of $42.00.

·         Director, Officer, Trusties Liability- this protects them if they make a bad decision and the decision creates a money loss. He suggests $250,000.00. The paper work he gave showed rates.

·         Property Deductible is at $500.00 now and if we raised it to $1,000.00 we could save in this area. This savings could help offset some of the increases made.

 

 

The meeting adjourned at 8:40 p.m.

 

Pastor Timmermann closed with prayer.

 

Respectfully submitted,

 

 

Gayle Paccagnella

Recording secretary

 

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